SAFEGUARDING CODE | taekwondosouthwest

Safeguarding Code

About the Safeguarding Code "mark"

The Safeguarding Code in Martial Arts "mark" has been created so that parents/carers and educational establishments can clearly identity who has successfully signed up to the Safeguarding Code. Those who have been awarded the "mark" can use the logo on their promotional material (inc website, social media), their governing documents, policies and procedures, as well as their official stationery.

The Safeguarding Code in Martial Arts has been created to give parents and carers peace of mind when searching for martial arts clubs suitable for children or adults in their care.

Funded by the National Lottery, this scheme was launched by the Sports Minister in early 2018 and is delivered through a group of partners and experts in safeguarding such as the Child Protection in Sport Unit (NSPCC) and Sport England.

As such, any martial arts club/organisation or individual in England who has achieved the Safeguarding Code in Martial Arts, has successfully demonstrated to us that they have a good working knowledge of quality safeguarding practices will be able to reassure you that they have the following in place:

Disclosure and Barring Service Check for all coaches, staff and volunteers (this indicated if a person has a conviction to their name)
Safeguarding awareness training for all coaches, staff and volunteers
**All coaches will have hold a minimum coaching standard or coaching qualification
*A Safeguarding Policy
A Safe Practice Policy
Insurance documentation
A reporting system for reporting participants' safety and welfare
A complaints process for parents and all participants
Code of Conduct for children/young people, coaches/volunteers and parents

* This should be available to all staff, volunteers, parents and participants.

** We can only validate coaches qualifications where the coach holds a qualification issued by a national governing body that is recognised by Sport England.

How To Apply

Click here to go to the Safeguarding Code website and begin your signing up process.

Please read the information carefully, both in this guide and on screen, some section require you to scroll down, make sure you complete all sections.

Registering

Please complete all boxes on the registration page.

In further details section you will be asked whether you are a Governing body/Franchise or Other please scroll down to British Taekwondo Council.

Where it says What is the name of your club or organisation?+, ensure you put your proper club name (i.e. Calne TAGB Tae Kwon-Do) as this will be used on the certificate and the interactive map later on. This will help build the brand and show you as part of a large organisation. You must register ONLY one club, you will have the opportunity to add your other clubs later if you have them.

Please ensure you tick the box which says - Is this the main admin account that will complete the Safeguarding Code for your organisation?

What type of applicant are you – please choose individual from the drop-down box

Once all boxes are complete click Create my New Account.

You will then receive an email registering your account, normally this happens quickly so check your spam or junk folders if you don't see it after an hour.

Information To Add To Your Website

While you are waiting you can update your website with information needed for the Safeguarding Code.

If you add an additional page to your website, called Safeguarding, it will be easy for the assessor and parents to find.

The information for your website can be downloaded here

Your Application

You will now see one of two screens – if you see the screen below please click on “Safeguarding Code in Martial Arts”

You will then see this menu list, or this may be the screen you already see after logging on

Ignore the ‘Getting started’ box - you do not need it for this application.

Click on POLICIES and then click on Safeguarding Policy.

You will then see this page

Click the Add Submission button and drag and drop the attached BTC Ltd Safeguarding Policy V4 into the designated area and hit SAVE.

Download BTC Safeguarding policy here

Once saved, click the blue ‘BACK’ button at the top left-hand side of the page.

This will take you back to the main menu.

Next click on ‘Safeguarding Policy Awareness’ - with this one you DO NOT need to download a document, just click on the button to declare you meet the standard.

Click the blue ‘BACK’ button.

To complete ‘Safe Practice Policy’, click the Add Submission button and drag and drop the attached BTC Ltd Heath and Safety Policy V4 and Safe Practice Addition document into the designated area and hit SAVE

Download BTC Health and Safety Policy here

Download Safe Practice Addition Document here

(You will need to change the Safe Practice Addition document to include your clubs name or group of schools)

Hit blue BACK button

To complete ‘Insurance’ follow the same steps as you did with ‘Safeguarding Awareness Policy’ read the declaration, tick the box and hit SAVE

Hit blue BACK button

To complete ‘Insurance’ follow the same steps as you did with ‘Safeguarding Awareness Policy’ read the declaration, tick the box and hit SAVE

Now open PROCEDURES

All the sections in PROCEDURES:

Reporting Concerns

Designated WO Internal

Designated WO External

Complaints Procedure

DBS Checks

All are completed by ticking the boxes, but you need to read them to make sure you are abiding by them. If you are following all of the BTC Safeguarding Code of Practice you will automatically be abiding by these.

NB - In order to comply with the Designated Safeguarding/Welfare section If you are applying as an individual you must have a direct and clear link to your website home page or you can put the Designated Safeguarding Lead Officer headshot and contact details on your webpage and social media. Please remember a headshot for identification purposes along with a contact number or email is the criteria.

Once you reach ‘Individual Statement’, scroll down and click on “Answer the questions”

you will see a number of questions that you need to answer, a drop-down box will appear. Once complete press submit your answers

Now open PRACTICES

Codes of Conduct

Practical Guidance

Sources of help

All are completed by ticking the boxes, but you need to read them to make sure you are abiding by them. If you are following all of the BTC Safeguarding Code of practice you will automatically be abiding by these too.

NB - In order to comply with the ‘Sources of help’, display and make clear the Childline number and logo on your poster and social media. There are a lot of them, feel free to use the one that bests fits with your advertising aesthetic. The one below is for illustration purposes.

Download Childline - Worried, Need to Talk Poster here

Now open EDUCATION AND TRAINING

Some of the sections in EDUCATION AND TRAINING require a statement to be written.

‘Safeguarding Training’ please read declaration and if happy tick box.

For Recognised Qualifications scroll down the page and click on add submission. This will open up a text box. Copy and paste your own instructor’s bio here (include qualifications and experience. Click save changes and then tick box to confirm you have completed the activity and hit the back button.

‘Specialist Training’ please tick box if not relevant. However, if you have received specialist training such as disability coaching etc, please use the add submission box to detail the training

For ‘Refresher training’, copy and paste the statement below into the box.

Our information about courses and qualifications are held on our school software and a 3 month reminder comes up on the front screen to warn about renewing

Now open IMPLEMENTING AND MONITORING

For ‘Policies and procedures’, copy and paste the statement below into the box

Our information about courses and qualifications are held on our school software and a 3 month reminder comes up on the front screen to warn about renewing

‘Risk Assessment’ please read statement and tick box.

If you have completed everything correctly on the right-hand side Application progress – activity completion should say 17/18 – if not, please just review your application to see what boxes are left unticked

Now hit ‘Submit Application’

Submit feedback if you would like to.

It might take up to 10 days to be successful, but it is normally faster than that. If more information is required for this application, you will be contacted directly.